Managing an application
Use an application's details sheet to change its stage, plan the next step, see what you sent, keep notes and contacts, and close or delete it.
Everything about one application lives in its details sheet. Select an application in the List, Board or Calendar view to open it. The sheet slides in from the right (on a phone, it fills the screen).
At the top you see the role, the company and location, and View posting when a posting was saved. View posting shows the saved posting text and what the job asks for, or opens the job link if only a link was saved.
Moving to another stage
The row of bars under the title is the stage stepper: Saved, Applied, Screening, Interview and Offer. Below it you see the current stage and how long the application has been there.
- To move one stage forward, select Move to next stage (for example Move to Offer).
- To jump to any stage, forwards or back, select its name in the stepper.
For a Saved job, select Mark as applied after submitting. Confirm the Application date, choose the resume and cover letter you actually sent (or None), and check only the attached PDFs you submitted. Unchecking an attached PDF removes it from the application. Confirming saves the selected documents' current versions and moves the job to Applied.
Open application opens the original job link in another tab. Opening it or preparing documents keeps the job at its current stage.
Each move is added to the activity history. Mark as applied uses the date you confirm; other moves use today's date. You can change a stage date later (see Keeping notes and history).
Planning the next step
Next step shows what this application needs now. Hireway works it out in this order:
- The next interview that hasn't finished yet.
- Otherwise, the follow-up you set.
- Otherwise, for Applied, how long ago you applied, turning into "No reply in n days" after 10 days; for later stages, how long you've been waiting to hear back.
A Saved application shows "Not applied yet", and a closed one shows its reason. Overdue follow-ups and long waits are highlighted in amber.
Select Edit to Schedule an interview…, Edit this interview…, or Set a follow-up… (Change the follow-up… when one is set). When the next step has a date, Add to calendar downloads it as an .ics file. See Scheduling interviews.
Seeing what you sent
For a Saved job, Documents for this job shows the resume and cover letter you're preparing. After submission, this section becomes What you sent.
- Before the application reaches Applied, a linked document reads "Linked · not sent yet".
- When you confirm submission, Hireway saves the current version of each selected document. The row then reads "Version sent date", plus the resume's Check score at that moment. Choose the actual submitted documents even if you prepared a different copy.
- Open opens that sent version, read-only, in the document's history. Select Back to now there to return to the latest version.
If nothing is linked yet, Prepare a resume and Write a letter create one for this job. Prepare resume at the bottom also opens the preparation flow for a saved job. You can copy, import or create a resume and edit it manually without AI. See Tailoring a resume for a job. To link a resume you already have, open ⋯ > Edit details… and pick it under Resume.
Attaching a PDF instead
If you sent a file made elsewhere, select Attach a file instead, then Attach a resume file (PDF) or Attach a cover letter file (PDF). Only PDF files are accepted. Select the file name to open it, or × to remove it.
Editing the key facts
Below What you sent are four facts:
- Salary and Source: select the value to edit it in place. Press Enter or select elsewhere to save, or Esc to cancel.
- Applied: the date you applied (a dash for Saved applications).
- Contact: the first contact's name, with "and n more" when there are others.
Contacts
Select the Contact value to see every contact. Select Add contact, then enter a Name and, if you like, a role, a label (such as Recruiter, Hiring manager, Referral or Interviewer), an email and a phone number. Emails and phone numbers become links you can select. Select × next to a contact to remove it.
Tags
Type in Add a tag and press Enter to add a tag. Select × on a tag to remove it. Tags are searchable from the Applications page.
Keeping notes and history
Notes is a free-form space for anything to remember about the job. It saves automatically a moment after you stop typing, and also when you close the sheet.
Activity is the dated history of the application: stage changes, notes and interviews, newest first.
- To add a dated note, type in Add a note… and select Add.
- To change an entry, hover over it, open its ⋯ menu and select Edit… (for a note, you can change the text and the date; for a stage change, the date). For an interview, the menu has Edit interview… instead, or select the interview itself.
- To remove an entry, select Delete… in the same menu and confirm. The entry that marks when the application entered its current stage can't be deleted.
Dates matter: Insights uses stage dates to work out how quickly people reply. If you add an application after the fact, adjust the dates so they match what happened.
Editing all details
Open ⋯ at the top of the sheet and select Edit details… to edit everything in one form: Company, Role / title, Location, Salary range, Source, Stage, Job posting link, the linked Resume or an uploaded resume PDF, a Cover letter PDF, Tags, Follow-up date, Follow-up note and Notes. Select Save changes when you're done.
If you've connected an AI provider, the form also has a Job description section at the top. Select it to expand it, then paste the full posting there and Hireway fills in the company, role, location and salary; select Fill fields to run it again.
Closing an application
When an application ends, close it rather than deleting it, so its history still counts in Insights.
Select Close application…
It's at the bottom of the details sheet.Choose a reason
Pick Not selected, I withdrew, Accepted another offer or No response.
Confirm
Select Close application. Linked documents aren't changed.
You can also close applications from a board card's ⋯ menu, or several at once from the List view. To bring a closed application back, turn on Show closed, open it and select Reopen. It returns to Applied.
Deleting an application
Open ⋯ at the top of the sheet, select Delete… and confirm. The application, its history and any PDF files you attached to it are deleted permanently; there is no Trash for applications. Your resumes and letters are not deleted.
Related guides
- Scheduling interviews: add interviews and follow-ups, and put them in your calendar.
- Tailoring a resume for a job: tailor a resume, write a letter, and prepare for the next step.
- Undoing changes and version history: how sent versions appear in a document's history.