Managing your documents

Documents is the page you see after signing in. It holds every resume and cover letter in your account, so you can keep one version per role, company or language and find the right one fast.

Each card shows the document's first page, its name, its type and when you last edited it. A card made on this device that you haven't opened yet has a New badge, and a locked document shows a lock icon. If a document is linked to a job application, the company name appears under it.

Open a documentCopy Anchor Link

Select a card (or a name in list view) to open it. Resumes open in the resume editor and cover letters in the letter editor. You can also open the card's ⋯ menu and choose Open.

Find a documentCopy Anchor Link

Use the controls above your documents:

• All, Resumes and Letters show one type at a time. Each tab shows how many documents it holds.
• Search matches document names, tags, and the company or role of a linked application. Press / anywhere on the page to jump to it.
• The sort menu orders documents by Last edited (the default), Name or Created.
• Tag chips appear once any document has a tag. See Organizing documents with tags.

If nothing matches, select Clear search and filters to see everything again.

Switch between grid and listCopy Anchor Link

Use the two buttons at the right of the toolbar. The grid shows page previews. The list is denser, with Name, Type, Application and Edited columns. Hireway remembers your choice on this device.

Use the document menuCopy Anchor Link

Every card and row has a ⋯ menu. You can also right-click a card or row (or press and hold on a touch screen) to open the same menu.

Rename a documentCopy Anchor Link

A new blank resume takes its name from its headline until you rename it. After you rename it, the name stays as you typed it.

Duplicate a documentCopy Anchor Link

Choose Duplicate to make a separate copy. The copy is named "name (copy)" and keeps the original's tags. The copy appears at the top of the list with a New badge. Editing the copy never changes the original.

Duplicating is useful when you want a short and a long version, a version in another language, or a safe place to try a new template.

Copy a resume for a jobCopy Anchor Link

Copy for a job… opens the Copy a resume for a job dialog with that resume selected under Start from. Pick an application under For which job? (or No job yet), check the suggested Name, and select Create and open.

When you pick an application, the copy is linked to it and Check uses that job's posting. The original stays unchanged. The copy opens for manual editing; if you already have a usable AI connection, the assistant also opens with the job's context. For a saved job, this copy becomes its prepared resume. For the full workflow, see Tailoring a resume for a job.

Lock a documentCopy Anchor Link

Choose Lock editing to protect a document you've already sent, so it can't change by accident. While a document is locked:

• its card shows a lock icon;
• Rename, Tags…, Link to application… and Move to Trash are unavailable;
• the editor shows it read-only. In the resume editor a note reads "Locked. Unlock to edit." with an Unlock button.

You can still open, duplicate and download it. Choose Unlock in the same menu to edit it again.

Remove a documentCopy Anchor Link

Choose Move to Trash. The document leaves Documents right away and a message appears with Undo. Documents stay in Trash for 30 days before they're deleted for good. See Using the Trash.

Create a new documentCopy Anchor Link

Select New in the sidebar, or press N anywhere outside a text field, to open the New document dialog.

• Import a resume: build a resume from a PDF, Word, JSON or LinkedIn file. See Importing a resume.
• Copy a resume for a job: copy one of your resumes, as described above.
• Start blank: create an empty resume and open it. See Creating your first resume.
• New cover letter instead: create a letter. It takes your details and design from the resume you edited most recently. See Writing a cover letter.
• Try with a sample resume: create a filled-in example resume to explore.

You can also drop a file anywhere on the Documents page to import it.

When preparing a saved job with no existing resume, select Import or create a resume, then import a file or select Start blank. That resume is linked to the saved job and keeps its posting context. No AI connection is required to create, copy or edit a resume manually.

Related guidesCopy Anchor Link

• Organizing documents with tags: group documents and filter by tag.
• Using the Trash: restore a document or delete it for good.
• Importing a resume: bring in a resume you already have.
• Sharing your resume publicly: send a link instead of a file.