Scheduling interviews
Add interviews and follow-up reminders to your applications, see them on the Calendar view, and add them to your own calendar with an .ics file.
Add each interview to its application so it shows as the application's next step, in its history and on the Calendar view. You can also set a follow-up reminder, and send any dated step to the calendar app you already use.
Schedule an interview
You can start from the application or from the calendar.
Open the application
Select it in Applications to open its details.
Choose Schedule an interview…
Under Next step, select Edit, then Schedule an interview….
Then fill in the interview:
Pick the interview type
Choose Screening, Technical, Behavioral, Onsite or Other. Each type has its own color on the calendar.
Set the date and time
Date & time is required. It starts at 9:00 the next day, or on the day you picked in the calendar (the next full hour if that day is today), in your own time zone.
Set the duration
Pick a Duration from 15 minutes to 4 hours. The default is 1 hour.Add where and notes
Where can be a video link, an office address or a phone number. Use Notes for who you're meeting and what to prepare.
Save
Select Schedule.
The interview appears in the application's Activity, on the calendar, and as the Next step until it has finished. Scheduling an interview doesn't change the application's stage, so move it to Interview yourself if you want to.
Edit or delete an interview
Select the interview on the calendar, in Upcoming interviews, or in the application's Activity (or use Edit > Edit this interview… when it's the next step). Change what you need and select Save changes. To remove it, select Delete and confirm.
Use the Calendar view
The Calendar tab shows one month of interviews across all your applications.
- Use the arrows to change month, and This month to come back to today.
- Each day shows up to three interviews, with the time and company. Select +n more to see the rest of a busy day.
- Upcoming interviews, on the right, lists every interview that hasn't finished yet, grouped by day. Select a card to edit the interview, or View application to open the application.
- The legend under the calendar shows the color of each interview type.
The calendar follows the page's search and Show closed settings, so interviews for closed applications are hidden unless Show closed is on. The Calendar view isn't available on phones; use each application's Next step instead.
Set a follow-up reminder
A follow-up is a reminder to check in, for example to email the recruiter a week after applying.
Open Set a follow-up…
In the application's details, under Next step, select Edit, then Set a follow-up… (or Change the follow-up…).
Pick a date and say what to do
Choose a Date and, if you like, fill in What to do, such as "Email the recruiter". When you change an existing follow-up, the fields start empty, so enter the date and note again.
Save
Select Save. To remove the reminder, select Clear.
The follow-up shows as the next step (unless an interview is coming up first) and turns amber once the date has passed. You can also set the follow-up date and note in Edit details….
Add a step to your calendar
When the next step is an interview or a follow-up, select Add to calendar under it. Hireway downloads an .ics file named after the company and date. Open it to add the event to Apple Calendar, Google Calendar, Outlook or any other calendar app.
The event includes the type of step, the role and company, and the start and end time. Interviews also include where and your notes. Follow-ups are added as 30-minute events at 9:00 on the chosen day.
The .ics file is a one-time copy. If you change the interview in Hireway later, download it again and update the
event in your calendar.
Related guides
- Managing an application: the rest of the details sheet.
- Tailoring a resume for a job: use Prepare for next step to get ready for an interview.
Managing an application
Use an application's details sheet to change its stage, plan the next step, see what you sent, keep notes and contacts, and close or delete it.
Tailoring a resume for a job
Copy your resume for one job, write a matching cover letter, and use Prepare for next step to get help with fit, follow-ups and interviews.